Case Studies

Institutions use Seatoir to move from days of spreadsheet analysis to actionable enrollment insights in minutes. Here is what they find.

Mid-Size Regional University

~12,000 FTE, 4 colleges, ~3,200 sections per term

The Challenge

The registrar team spent three full days each term manually reviewing enrollment data in Excel spreadsheets, hunting for underfilled sections and waitlist problems with no systematic process.

What Seatoir Found

22% of sections running below 60% capacity
340 students waitlisted in courses that had open sibling sections

Results

1,100

recoverable seats identified

$680K

estimated recoverable instructional capacity per year

15 minutes

time to first insight after upload

Large Community College System

3-campus system, ~28,000 FTE, ~5,400 sections per term

The Challenge

Each campus analyzed enrollment independently using its own spreadsheets and ad hoc reports. There was no system-wide visibility into seat utilization or cross-campus demand patterns.

What Seatoir Found

Recurring imbalance in high-demand courses across campuses
The same 45 courses appeared underfilled every term
Cross-campus waitlist patterns revealed 180 students per term affected by artificial waitlists

Results

2,300

recoverable seats surfaced system-wide

chronically underfilled courses flagged for review

180

students per term affected by artificial waitlists across campuses

Small Private Liberal Arts College

~2,200 FTE, ~800 sections per term

The Challenge

A small registrar team with no dedicated analyst was fielding provost requests about capacity utilization but had no data to answer them. Enrollment review was entirely reactive.

What Seatoir Found

Seat utilization at 64%, well below the 75% benchmark
18% of sections running with fewer than 10 students enrolled

Results

merge candidates identified

$190K

estimated recoverable instructional capacity

First-ever

institution-wide utilization dashboard for the provost

Institution names anonymized.

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